About Volta Ventures
Volta Ventures is a Belgian early-stage B2B software venture capital fund investing across the Benelux and beyond. We manage three fund vehicles with EUR 145M under management and work closely with a portfolio of 40 high-growth technology companies. Our team is small, senior, and operationally hands-on.
Role
We are looking for a Chief of Staff to act as the central link between the General Partners (GPs), the portfolio companies, and the investors (Limited Partners). While we don't expect you to arrive with a full VC toolkit, you'll work side-by-side with the partners to learn the mechanics of fund operations, administration and reporting, investor relations, portfolio data collection, and internal projects. This is a generalist role for someone who is precise, organised, proactive, fast, and comfortable switching between administrative precision and strategic support.
Responsibilities
Fund administration & investor (LP) reporting
- Coordinate and prepare quarterly and annual investor reports, fund updates, and ad hoc communications
- Maintain investor data, contact records, and document management (KYC, fund documents)
- Support investor onboarding and follow-up on compliance and reporting obligations
- Drive the fund audit process and manage compliance documentation
- Own the collection and synthesis of portfolio reporting data
- Manage office, vendor relations, and firm-level logistics (meetings, travel, accounting records)
- Organise and manage investor and portfolio events
- Prepare fund presentations and internal reports
- Draft board packs and prepare materials for Investment Committee meetings
Process & operations
- Map, document, and improve internal workflows across deal flow, reporting, portfolio monitoring, and investor management
- Build and maintain templates, trackers, source data, and dashboards
- Manage tooling and coordinate with external service providers (legal, accounting, fund admin)
- Support marketing processes regarding online presence, newsletters, and events
- Take ownership of special projects (data migrations, fund launches, etc.)
- Conduct basic financial due diligence to support investment or portfolio activity
Profile
- A quick study who can rapidly become comfortable with the administrative and operational workflows of a VC fund
- Degree in economics, business, or a related field
- 2-4 years of professional experience in a high-intensity environment (consulting, finance, law, scaling startup)
- Strong written communication in Dutch and English
- Proficient with office productivity suites and comfortable working with AI tools (such as Claude, ChatGPT, Lovable) for drafting, research, and process automation
- Detail-oriented, proactive, and able to manage multiple workstreams with minimal oversight
- Comfortable in a small team with high expectations and low bureaucracy
What we offer
- Direct mentorship: immediate immersion and on-the-job training from a senior team with decades of VC experience
- Broad responsibility from day one in a senior environment
- Competitive package
- Operational ownership: the opportunity to build and own the operating system of a top-tier Benelux fund
Main office in Ghent; hybrid working. Send your CV and motivation to stan@voltaventures.eu.