Team Executive Assistant ( Venture's Co-Ordinator)

Octopus Ventures

London, England, United Kingdom

Full time

Operations

Jan 11

Established in 2000, Octopus is a group of businesses investing in people, ideas, and industries that change the world. You can learn more about us at octopusgroup.com.

At Octopus Investments, we're experts in financial services and we’re also a certified B Corp, meaning we care as much about the impact of our investments as the returns they generate. Today we manage more than £12.4* billion on behalf of retail and institutional investors. 

*Funds Under Management data includes undrawn commitments, funds under advisory mandates, funds monitored, and the Octopus Cash service as of 31st December 2021 

Ventures Co-Ordinator  

We are looking to hire a dynamic Ventures Co-Ordinator to support our team – to act as a key liaison with our growing rota of start-up investments. Coordinating team events, managing international travel and juggling diaries in their sleep! 

You’ll love this role if: 

  • You can juggle diaries in your sleep. You’ll work alongside our four excellent existing VCs to run the show together when it comes to all things arranging and coordinating. With the team currently around 70+ people, things can get pretty busy liaising with internal or external stakeholders, but you will be professional and wow your customers every time with your efficiency. 
  • You get a kick out of admin. You love organising, whether it be booking flights arranging visas, formatting, printing, presentations, or electronic filing. But you also know the order you need to get stuff done - great prioritising is the number one priority! 
  • You are a natural communicator who is the first point of contact and (politely) acts as gatekeeper for incoming queries for team members, from both external and internal sources. 
  • You want to join the backbone of the team, the group which keeps the business moving. You’ll work with the investment team and other VCs to help make sure we’re meeting the right businesses seeking investment at the right time or getting some precious space carved out for a company we’ve already invested in. 
  • You are a real go-to person. You will probably know everyone in the Octopus core support teams such as IT, finance, reception, marketing, etc, and work closely with the existing VCs to make sure there’s strong and seamless support across the team, including reciprocal cover during any absences. You are very much someone in the know, and if you’re not, you enjoy figuring the answer out. 

Qualifications

  • Must be able to chat through your experience where you have provided assistance to a number of people (some trickier than others) and examples of prioritisation.
  • Have a great demeanour, fantastic organisational skills, with great attention to detail. The team is brilliant and we need somebody to join forces with them! 
  • Be freethinking and able to spot and help implement new efficiencies or technologies with the other members of the support team
  • Want to be part of a tight and ambitious team with shared values – to be one team, be bold, be straightforward, be helpful 
  • Be comfortable asking the “stupid question” or challenging the status quo 
  • Have an interest in learning more about the companies we invest in, the industry and applying this knowledge to the role as you learn more 

Additional Information

💰 A competitive salary, bonus, pension and share incentive plan

✈️ Take what you need holiday

🏡 Flexible working 

⚓ Anchor (our wellness hub) which includes Headspace, one to one coaching through Sanctus, Parent Cloud, Digital GP, Shout & more

👪 Enhanced family leave policies

❤️ Life insurance, critical illness cover and income protection

🏥 Private medical insurance for you and your family

🚗 Electric vehicle leasing

🌍 The option to work overseas up to a month per year

Our Values 

At Octopus we don’t just focus on what we do but also how we do it. Everyone shares our values of being straightforward, helpful and bold. 

We’re committed to creating a diverse and inclusive employee experience for all. We promote equal opportunities for growth and development regardless of race, gender, religion, sexual orientation, age, disability, or socio-economic background. We believe strongly that teams are at their best when every member of the team feels safe to bring their whole self to work. 

Apply for this position Back to job

You must be logged in to to apply to this job.

Apply

Your application has been successfully submitted.

Please fix the errors below and resubmit.

Something went wrong. Please try again later or contact us.

Personal Information

Profile

View resume

Details

Octopus Ventures

For the people and ideas that will change the world. It’s entrepreneurs that are driving this change.

{{notification.msg}}