Description
Team8 is a world-leading company-building venture group with deep expertise in enterprise technology, cybersecurity, privacy and digital trust, ML/AI, and fintech. We build and invest in category-defining companies alongside exceptional founders, leveraging our multidisciplinary team, industry expertise, and global network to help transform ambitious ideas into successful businesses.
We are searching for an Office & Employee Experience Manager (6-month Maternity Leave Replacement) to join our operation team. We’re a results-driven team that values problem-solving, taking initiative, personal integrity, and professionalism, while maintaining a fun and friendly atmosphere. We believe you can get the job done and have fun doing it.
This is a great opportunity for someone with high-energy, excellent communication skills, attention to detail, comfortability with complexity and uncertainty, the ability to manage internal and external relationships, and work with senior executives, employees, and cross-functional teams.
Please note that this role requires a full-time, on-site presence, five days a week, to support our dynamic office environment and ensure a seamless employee experience.
Your responsibilities will be:
Front Desk Management:
- Cover the front desk during the office set business hours and be an on-site point of contact.
- Greet employees and guests with a warm and welcoming demeanour.
- Keep the front desk clean and organized.
- Notify and manage deliveries and couriers.
- Partner with the management to run an effective day-to-day business operation
- Administration travels, as well as maintaining a positive attitude to handle last-minute changes.
- Manage the room's usage and support meeting logistics when needed.
Building Operations and Management:
- Receive, process, sort, and organize all mail and packages.
- Supervise supplies orders and track the inventory and storage.
- Manage the cleaning escalation and maintenance day-to-day
- Supervise the office transfer and renovation processes
Events and Employee Experience:
- Onboarding process execution for new hires.
- Consistently celebrate the company's and employees' successes and milestones through gifts and notes.
- Distribute all necessary info to promote the event, including the creation and posting of weekly events posters and individual event posters.
- Ensure building-specific operational requirements are met for each event (elevators, IT, HVAC, etc).
- Identify and execute welfare initiatives for the platform and the companies.
- Create welfare and partnerships strategic plans.
- Manage the welfare benefits and communicate to employees.
- Assist and support marketing events and delegations in the office
Requirements
What we are looking for:
- 2-3 years of experience in a similar role within startups / high-tech organisations
- Fluent in professional English - Excellent written and verbal communication skills
- Good at juggling tasks and ability to multitask and prioritise work
- Strong organisational and planning skills in a fast-paced environment
- A great team player, people person - service oriented
- A creative mind with an ability to suggest improvements
- Experience with office administrative responsibilities, systems, and procedures.