Offsite Fund Accounting, Operations & Reporting Coordinator

Job Title 

Offsite Fund Accounting, Operations & Reporting Coordinator 

About the Company 

An Asia-based private multi-strategy investment platform that backs innovative, technology-driven businesses across stages and jurisdictions, with exposure to data-driven research and systematic approaches to investing. 

Position Summary 

We are seeking a detail-oriented Fund Operations & Reporting Coordinator to support the day-to-day operations of multiple private funds, working closely with the General Partners, our Fund Administrator, and Investment Manager. The role covers coordination of reporting and compliance processes (including AML/KYC), expense and reimbursement handling, and preparation of management accounts and fund updates. 

Key Responsibilities 

1. Coordination with Fund Administrator and Investment Manager 

• Act as primary operational point of contact with the external Fund Administrator and Investment Manager for multiple funds. 
• Coordinate periodic and ad-hoc reporting deliverables (capital account statements, NAV packs, quarterly reports, annual financial statements, regulatory filings , and other information requests) to ensure timeliness and accuracy.
• Manage and track AML/KYC and investor onboarding/refresh processes in collaboration with the Fund Administrator, including follow-up with investors and internal stakeholders, responding to routine operational queries, and coordinating related notices and investor portal updates, as needed.
• Support annual fund audits by coordinating document requests between GPs, Fund Administrator, auditors, tax advisors, and other service providers. 
• Maintain internal calendars and checklists for recurring fund operations (capital calls, distributions, reporting, regulatory deadlines). 

2. Expenses, Payments, and Reimbursements 

• Process and track fund- and manager-level expenses (legal, travel, due diligence, admin, marketing, etc.), ensuring proper coding, approvals, and documentation. 
• Coordinate reimbursements to GPs and staT, ensuring consistency with fund documents, expense policies, and tax treatment guidance. 
• Prepare payment instructions and liaise with banks, the Fund Administrator, and internal signatories to ensure timely settlement of invoices, fees, and distributions, and investment-related payments, including administrative support for investment closings and execution follow-ups, as needed. 
• Maintain up-to-date expense registers and support monthly/quarterly reconciliations with the Fund Administrator’s ledgers. 

3. Management Accounts and Internal Fund Reporting 

• Prepare and maintain management accounts for the GP entities and management companies (P&L, cash flow, balance sheet) using data from the Fund Administrator and internal systems. 
• Support the review and internal validation of fund NAVs, capital account statements, and performance metrics and other fund or portfolio reporting data prepared by the Fund Administrator or collected internally. 
• Compile periodic internal fund update packs for partners: portfolio positions, capital calls and distributions, unfunded commitments, fee schedules, and key KPIs, and other portfolio monitoring and reporting information. 
• Assist with annual budgets, forecasts, and variance analysis for funds, GP entities, and management companies. 
• Assist with tax filing

4. Compliance, Controls, and Process Improvement 

• Help ensure operational adherence to fund documents, side letters, and relevant AML/KYC and regulatory requirements (in coordination with Fund Administrator, legal, and compliance). 
• Maintain and improve standard operating procedures (SOPs), process checklists, and documentation for fund operations and internal reporting. 
• Support data integrity and record-keeping across internal systems, document repositories, investor portals, transaction files, and portfolio monitoring trackers. 
• Identify opportunities to streamline and automate recurring workflows (e.g., templates for reimbursements, reporting packs, dashboards). 

Candidate Profile 

Qualifications 

• Bachelor’s degree in accounting, finance, business, or a related discipline. 
• 3–6 years’ experience in fund administration, fund operations, finance/treasury, or accounting for securities firms/ private equity/VC/alternative funds 

Skills and Competencies 

• Strong understanding of basic fund accounting concepts (capital calls, distributions, management fees, carry, NAV, capital accounts, expenses). 
• Working knowledge of AML/KYC processes and investor onboarding in a funds context. 
• High proficiency in Excel and other Microsoft tools, and comfort working with financial data and reconciliations; experience with fund admin or accounting systems is an advantage. 
• Excellent organizational skills and ability to manage multiple timelines and stakeholders across several funds. 
• Strong written and verbal communication skills for liaising with GPs, administrators, advisors, and investors on routine operational and reporting matters, as needed. 
• High attention to detail, reliability, and discretion with confidential information. 
• Fluent in Cantonese, conversational in Mandarin, and working proficiency in English. 

Reporting Line and Location 

• Reports to: Fund Director. 
• Location: Kuala Lumpur with flexibility of partial remote work. 

Fund Accounting, Operations & Reporting Coordinator for Asia VC platform. Handle reporting, AML/KYC, expenses, management accounts. 3-6 yrs fund admin exp. HK hybrid.