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JW

Jessica Weber

Portland, Oregon, United StatesActively looking

Experience

AR

Executive Assistant & Office Manager

Archive Resale

Mar 2022 – Sep 2026

RemoteFull time

I protected the CEO’s time across a high-volume calendar, inbox, and domestic and international travel schedule, enabling smoother decision-making and reliable coordination. I planned company-wide offsites and team events, strengthened hybrid company culture, and built structure across people, finance, and recruiting operations. I managed onboarding and offboarding, implemented Lattice for performance reviews, launched the company’s first 401(k) plan, coordinated contractor payments and international wires, vetted vendors, and supported compliance communications as the company grew from 13 to 94 employees.

Calendar managementInbox managementTravel coordinationOffsite planningEvent planningExecutive supportOnboarding and offboardingPerformance reviewsLattice401(k) administrationContractor paymentsInternational wiresVendor managementGoogle SuiteMicrosoft SuiteZoomSlackNotionLoomGustoJustworksExpensifyConcurRamp
CL

Executive Assistant

Climate Leadership Initiative

Mar 2021 – Mar 2022

RemoteFull time

I protected the CPO’s time by managing a complex schedule across time zones and stakeholder groups, improving prioritization and keeping high-value work moving. I prepared agendas, research, and meeting materials for retreats, calls, presentations, and partner discussions. I also tracked projects and events through execution by coordinating with colleagues and managing follow-through on key logistical details.

Calendar managementExecutive supportMeeting preparationAgenda preparationResearchProject coordinationEvent coordinationCross-functional coordination
B

Executive Assistant & Office Manager

Blueshift

Mar 2019 – Feb 2021

San FranciscoFull time

I supported three co-founders across calendar management, travel, project coordination, and day-to-day operations in a fast-scaling environment. As the company’s first administrative hire, I created foundational systems for people operations, recruiting coordination, onboarding, and culture programs. I led employee event strategy across in-person and remote formats and managed the planning and execution of an office relocation into a space twice the size of the previous office.

Calendar managementTravel coordinationProject coordinationOffice managementPeople operationsRecruiting coordinationOnboardingEvent planningCulture programsOffice relocation planning

Education

UO
University of Virginia Darden School of Business

Fundamentals of Project Planning and Management, Project Planning and Management

SF
San Francisco State University

B.S. Apparel Design & Merchandising, Apparel Design & Merchandising

Climate Leadership Initiative

Skills

Executive supportCalendar managementCalendar gatekeepingInbox triageTravel coordinationMeeting preparationAction item trackingOffsite planningEvent planningCross-functional coordinationProject coordinationPeople operationsRecruiting coordinationOnboardingOffboardingPerformance review administrationVendor managementContractor paymentsInternational wire coordinationOffice relocationCulture programsGoogle SuiteMicrosoft SuiteZoomSlackNotionLoomLatticeGustoJustworksChatGPTExpensifyConcurRampDiscretionSound judgmentTime managementOrganization

Languages

English
Native or bilingual proficiency