S32 is looking for an Administrative Assistant to support our operations, finance and our investment teams. As an AA for these teams, you're at the heart of your team's business operations and activities and your organizational acumen keeps your team moving forward. You are trusted, move quickly and anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. In addition to being exceptionally well organized, you possess the strong business judgment and communication skills needed to interact professionally and accurately with C-level executives, entrepreneurs and founders, limited partners, other S32 support professionals, and other stakeholders. You will be the outward face of S32 to a wide range of people and job functions in the S32 ecosystem.

Responsibilities:

I. Perform an extensive array of administrative tasks, including:

Scheduling
Meticulously filing documents and maintain tracking log
Updating CRM database
Interfacing with outsourced IT Service Provider
Processing expense reports
Planning events and space utilization
Preparing meeting materials and gathering background information

II. Manage all operational tasks for office, including:

Take full ownership of physical appearance of office
Liaise with building manager
Order/receive supplies and food
Coordinate deliveries
Manage inventory of company materials
Organize lunches for in office meetings

III. Serve as office receptionist; interface and support high level executives, entrepreneurs and clients:

Manage conference room calendars
Welcome guests and seat meetings

IV. Flex to new responsibilities as needs and skills match.

V. Build efficiency into existing operations and help define new operational strategies.

VI. Current support group includes: COO/CFO and her team; certain investment team members.

VII. Hours: M-F ~9am - 5pm (M-W are onsite, Th/Fri as needed)

Qualifications

BA or BS degree
2+ years of experience supporting executive-level management in a corporate environment (e.g. calendar management, travel management, expense reports, vendor management, documentation management, etc.).
Strong technical and physical organizational skills
Strong attention to detail
Strong verbal and online communication skills
Excellent interpersonal and diplomatic skills
“Can do” and “start with yes” positive attitude, eager to learn, highly collaborative
Ability to multi-task and balance priorities while also focusing on bringing projects to completion
Highest degree of professionalism/ethics/integrity

About the Company

S32 is a venture capital firm investing at the frontiers of technology. Our goal is to accelerate the discovery, development, and distribution of revolutionary technologies that improve the human condition. We invest across the entirety of technology. We focus on software, data, and algorithmic advancements including artificial intelligence, enterprise software, infrastructure, cybersecurity, quantum computing, and computational biology. Founded by Bill Maris, the team has deep experience in building iconic companies.

The US base salary range for this full-time position is $80,000 - $110,000 + bonus + benefits, depending on experience.

Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Venture Capital Careers

Administrative Assistant, Venture Capital