Executive Assistant

Los Altos, California · On site five days a week · $40 an hour

Treehub is an early-stage venture firm and six-month founder residency for scientists, clinicians, and engineers building companies in AI and health. Founders build with us in Los Altos, near Stanford.

The role

You keep Treehub's partners prepared, organized and focused on founders and investors. You own their calendars and follow-through, and you take on the operations and finance admin of a small venture firm, with our CFO and COO showing you how we work. On site in our Los Altos office five days a week, paid by the hour.

What you own

• The partners' time. Calendars, scheduling and travel, including interviews with the partners. Meetings right the first time: the right people, place, link and materials. Whatever a partner is waiting on, chased until done.
• Finance admin, with the CFO. Bills and invoices in through one inbox, and our invoices out to companies, followed until paid. Recurring bills, like utilities and cleaning, never missed. Expenses on the right project, our bookkeeper's questions answered, year-end tax paperwork done. The CFO approves and makes every payment, and works with you on payroll, benefits and the budget.
• Investment paperwork, with the COO. Term sheets, diligence requests and SAFEs sent, signed and filed. Investments processed through AngelList, and fund documents for our partners and investors. We show you how each of these works.
• The office and founder house. Supplies, lunch orders and branded items, the office ready for Fridays. The founder house: cleaning, utilities, access and house rules. You run both with our Community Manager. Email and system access for new team members.

What you bring

• 3+ years supporting a partner, founder or executive, or in office operations, at a startup, venture firm or professional services firm.
• At home with shared calendars, documents and e-signature tools. Bookkeeping, payroll or AngelList experience is a plus, not a requirement: we will teach you ours.
• Precision with names, dates, numbers and documents, and clear writing.
• You chase busy people you do not manage, politely and until it is done.
• You use AI tools and check their work.
• Discretion with confidential information.

Hours and pay

Five days a week, on site in our Los Altos office. $40 an hour. The hours each day we settle in the first conversation.