Location: Carlton, Melbourne | Capacity: Full time | Reports to: Managing Partner | Salary: Competitive
ABOUT THE ROLE
This is a high-trust, high-ownership role for someone who can bring order, pace and judgment to a dynamic environment. The centre of gravity is executive support and calendar ownership for the Managing Partner, a trusted right-hand human, but the scope is broader than a classic EA role: operations, communications, event coordination, research, and the practical work that keeps a small, ambitious venture team moving.
We are looking for someone who is organised, discreet, proactive and warm - someone who can anticipate needs, protect time, make good calls, and quietly raise the quality of everything around them. This is primarily a desk-based role, with real scope to grow into adjacent projects and business areas that energise you.
In the era of AI the prospect of innovating around efficiency is immense, come with ambition and we will allow you the space to grow.
ABOUT TIN ALLEY VENTURES
Tin Alley Ventures is a Melbourne-based deep-tech venture fund with strong ties to the University of Melbourne ecosystem. Founded as a joint venture between the University of Melbourne and Tanarra Capital, Tin Alley backs globally ambitious companies from seed to pre-IPO, with particular strength in life sciences, physical sciences and other high-impact frontier technologies.
We work closely with founders, researchers and operators to help turn world-class ideas into exceptional companies - creating real impact, real commercial value, and a stronger innovation ecosystem in Melbourne and beyond.
Our values
Daring • Excellence • Curiosity • Integrity • Partnership • Fun
We want someone who is energised by hard things, cares about quality, stays curious, acts with integrity, works generously with others, and helps make the place enjoyable as well as effective.
KEY RESPONSIBILITIES
Calendar & executive support
· Own the Managing Partner's calendar: triage inbound requests, prioritise competing demands, schedule meetings, protect time for deep work, and make the week run cleanly.
· Coordinate internal and external meetings across founders, investors, researchers, service providers and broader ecosystem partners.
· Manage travel, itineraries, room bookings, briefing notes, agendas, follow-ups and action lists so important threads keep moving.
· Bring structure and calm to a fast-moving environment by anticipating needs before they become problems.
Technology & process improvement
· Identify practical ways to streamline workflows using software, templates, automation and better operating rhythms.
· Help administer and improve internal tools, systems and lightweight project management processes.
Operations & team support
· Coordinate day-to-day office logistics, suppliers, guest registrations, social functions, catering, office purchases and general office management.
· Support basic finance administration, including expenses, reimbursements, invoice coordination and light operational tracking.
· Assist with recruitment and onboarding processes, including job postings, interview scheduling and practical team setup.
· Help the team stay organised through good documentation, clear coordination and reliable follow-through.
Communications & content development
· Prepare presentations, meeting notes, summaries, internal briefs and other materials that make information clear and usable.
· Support website, LinkedIn and other communications needs, including drafting or coordinating straightforward content updates.
· Create simple visual materials and polish documents so external-facing work feels sharp, thoughtful and on-brand.
Research & strategic support
· Conduct market mapping, stakeholder research, background preparation and competitor tracking ahead of meetings, projects and opportunities.
· Monitor and summarise relevant developments across portfolio themes, founders, partners and the broader deep-tech ecosystem.
WHAT WE ARE LOOKING FOR
· An extremely well organised operator with strong judgement, discretion and follow-through.
· Someone who is proactive, adaptable and unafraid to figure things out for the first time.
· Excellent written and verbal communication skills, with strong attention to detail.
· Comfort working with senior stakeholders, handling sensitive information and juggling multiple moving parts.
· Confidence with modern productivity tools and a willingness to learn new systems quickly.
· A team-first person who strengthens culture and embodies Tin Alley Ventures' values in how they work.
· We are looking for at least a Bachelor’s degree, preferably a higher degree in a scientific discipline we care at least as much about capability, judgement and how you show up.
NICE TO HAVE
· Experience as an assistant, secretary, office manager, operations coordinator, founder associate, chief of staff or similarly high-trust support role.
· Experience in a startup, venture capital, professional services, consulting, university or research-adjacent environment.
· Experience with event coordination, travel planning, light finance administration or communications support.
· A scientific background, or a love or science, a venture background and a love of venture
WHY JOIN TIN ALLEY VENTURES
· A front-row seat to one of Australia's most interesting deep-tech ecosystems.
· A broad, high-trust role with autonomy, variety and room to grow.
· Close exposure to founders, researchers, investors and company-building in practice.
· A values-led team that cares about impact, excellence and how work feels day to day.
· An inclusive environment that aims to help people with diverse identities flourish in a safe and supportive workplace.