Role Context

Co Ventures has two funds under its umbrella - Co Ventures Fund 1 (Unit Trust) and Fund 2 (ESVCLP). Fund 2 is our recent fund established in 2026.

The Operations Lead is the dedicated administrative and compliance professional responsible for the reliable execution of Co Ventures' Back-Office Operations system. This is a hands-on, owner-operator role: you will be the primary responsible person for the majority of the firm's operational cycles, working directly with the Managing Partner and external advisers (legal, accounting, auditors) to keep the firm's regulatory, financial, and investor-facing obligations running on time and to a high standard.

This is an exceptional opportunity for a detail-oriented generalist with experience in fund administration, compliance, legal operations, or financial services who wants ownership, variety, and proximity to the investment decision-making of an active VC fund.

The role also offers the opportunity to build an AI first fund operations function by designing AI first workflows alongside dedicated technical team. Exposure to Claude, Claude Code, understanding of MCP frameworks is highly beneficial.

Experience

3–5 years in Australian fund administration, financial services compliance, or legal operations in a funds context.
Fund services background, boutique fund admin shop, or a law firm funds team background is highly advantageous
Strong Interest in AI - experience in using Claude cowork/code, analytical mindset, show us your latest experiment!

Compensation and FTE

This role is 0.4-0.6 FTE, fully remote.
Full time equivalent: $140K base + super + carry

Responsibilities

Legal Administration & Corporate Governance

Track and administer LPA obligations: audited accounts (90-day post-30 June deadline), LP consent requirements, and governance calendar
Maintain the firm's document management system — keeping reporting cycle documentation, process guides, storage/retrieval protocols and operational calendars current
Liaise with the firm's legal advisers on ad-hoc legal matters including side letter drafting, LP onboarding, and regulatory queries
Support preparation of investor materials including LP updates, annual reports, and fund documentation
Maintain the Grants Register and carry entitlement tracker across Fund 1 and Fund 2
Administer the authorised representative attestation process (with Boutique Capital)
Maintain Conflicts of interest policy and related register
Manage Co Ventures insurance program
Draft or coordinate with legal counsel to draft required trustee resolutions
Maintain ASIC and registered office obligations for Co Ventures Pty Ltd and associated entities

Investment Documentation & Valuation Administration

Conduct pre investment legal due diligence in line with established procedure and maintain the due diligence document archive
Manage end-to-end investment documentation for each new portfolio company, including execution tracking of SAFEs, subscription agreements, shareholders' agreements, and side letters
Conduct the quarterly Valuation Cycle: coordinate with the investment committee, update portfolio company valuations in Carta using the latest-round and ASC 820-consistent methods
Administer the quarterly Carta Management Accounts Review, ensuring portfolio data is accurate and reconciled

LP Reporting & Maintenance

Prepare and maintain distribution work papers, including waterfall calculations, carried interest entitlements, and LP allocation schedules across Fund 1 (unit trust) and Fund II (ESVCLP)
Coordinate the ESVCLP Quarterly and annual Reporting Cycle: compile required data and lodge quarterly and annual reports with Innovation Australia's ESVCLP portal
Run the ESVCLP Compliance tests, ensuring portfolio eligibility conditions are met and maintained
Prepare LP capital account statements and investor reporting packages on a quarterly and annual basis
Coordinate Capital Calls via Carta

Tax and Regulator Reporting

Manage tax reporting coordination: liaise the fund's tax advisers to deliver investor tax statements, PFIC Statements, annual fund tax returns, BAS, AIIR, FATCA, CRS, Quarterly TFN lodgements
Run the ESIC Cross-Check Cycle — obtaining annual ESIC attestations or ATO annual reports from portfolio companies to support investor tax reporting

AML/KYC Program Ownership

Serve as the firm's responsible person for the AML/CTF program, including maintenance of the AML/CTF Policy and annual program review cycle
Conduct annual AML Client Review for all Limited Partners across Fund 1 and Fund 2
Maintain auditable KYC records for each LP in Carta and firm document storage, ensuring records are current and retrievable
Prepare and lodge the annual AUSTRAC Compliance Report via the AUSTRAC Online Portal

How to apply

Please reach out to alexey@coventures.vc if you are interested!

Operational Lead